Introduction
The Office of the Chief Financial Officer (CFO) at Fort Cox Agriculture and Forestry Training Institute is responsible for providing strategic financial leadership, ensuring sound financial management, and maintaining compliance with all relevant legislative and regulatory frameworks.
The office plays a critical role in safeguarding the Institute’s financial sustainability through effective planning, budgeting, reporting, and internal controls.
The CFO oversees all finance-related functions, including Financial Services, Supply Chain Management (SCM), Asset Management, Payroll, Expenditure, and Creditors.
The office is committed to transparency, accountability, and efficient service delivery in support of the Institute’s academic and operational objectives.
Office of the CFO
Functions and Operations
- Provide Strategic Financial Leadership and Advisory to Executive Management
- Ensure Compliance with Public Finance Management Act (PFMA), Treasury Regulations, and GRAP Standards.
- Oversee Budgeting, Financial Planning, and Reporting Processes.
- Strengthen Internal Controls and Risk Management Systems.
- Monitor Revenue Collection, Expenditure, and Financial Performance.
- Ensure Audit Readiness and Implementation of Audit Recommendations.
- Supervise all Finance-Related Units and Promote Operational Efficiency.
Key Members
Functions and Operations:
- Preparation of Annual Financial Statements (AFS) in compliance with GRAP.
- Management of Budgeting and Financial Reporting Processes.
- Monitoring of Income, Expenditure, and Cash Flow.
- Coordination of Audit Processes and Responses.
- Development and Review of Financial Policies.
- Support to CFO on Financial Strategy and Decision-Making.
SUPPLY CHAIN MANAGEMENT (SCM) UNIT
The SCM Unit is responsible for the acquisition of goods and services in a fair, transparent, competitive, and cost-effective manner in line with Institute SCM Policy and Treasury Regulations.
Functions and Operations:
- Procurement Processes (RFQs, Tenders, and Bids).
- Ensure Compliance with SCM Policies and Legislative Frameworks.
- Facilitate Bid Committee Processes (Specification, Evaluation, Adjudication).
- Maintain Supplier Database and Vendor Performance.
- Support Operational Units with Procurement Planning.
- Support Operational Units with the Development of Procurement Plans.
Functions and Operations:
- Oversight of SCM Operations and Compliance.
- Supervision of Procurement Processes and Staff.
- Coordination of Bid Committees.
- Monitoring Adherence to Procurement Plans.
- Report on SCM Performance.
Functions and Operations:
- Processing of Requisitions and Purchase Orders.
- RFQ Processes and Supplier Sourcing.
- Ensuring Timely Procurement of Goods and Services.
- Maintaining Procurement Records and Documentation.
ASSET MANAGEMENT UNIT
The Asset Management Unit ensures proper recording, safeguarding, and management of the Institute’s movable and immovable assets.
Functions and Operations:
- Maintenance of Asset Register
- Asset Verification and Stocktaking
- Asset Acquisition, Transfer, and Disposal Processes
- Compliance with GRAP Standards on Asset Management
Functions and Operations:
- Processing Employee Salaries and Benefits.
- Payroll Compliance (Tax, UIF, Pension, etc.)
- Maintenance of Employee Payroll Records.
- Handling Payroll Queries and Reconciliations.
Functions and Operations:
- Processing of Supplier Invoices and Payments.
- Daily Capturing of Transactions in the Accounting System.
- Management of Accounts Payable.
- Ensuring Timely Settlement of Creditors.
- Reconciliation of Supplier Accounts.
- Maintaining Accurate Financial Records.